This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. *'"&0M" f? If youre still confused, try and arrange a meeting with your tutor to discuss your reasons for applying and see what they suggest. If you are affected by extenuating circumstances, we want to support you and can take these circumstances into account by allowing you to, for example: Submit your assessment slightly later than the published deadline, or. What qualifies for extenuating circumstances? Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. how to apply for extenuating circumstances ucl. UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) Extenuating Circumstances (often referred to as ECs) are events which are, sudden, unexpected, significantly disruptive and beyond your control, You can submit an EC claim to access mitigation such as an extension or deferring an assessment to a later date, Any student considering an EC application needs to meet the. You will also be notified of the outcome of your claim via Portico. As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. Extenuating Circumstances | Students Union UCL The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. What would you like the Union to do? how to apply for extenuating circumstances ucl endstream endobj 426 0 obj <>/Subtype/Form/Type/XObject>>stream Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in theSummary of Reasonable Adjustments(SoRA). Extenuating circumstances are usually personal or health problems that we define as:"Exceptional, short-term events which are outside of a student's control and have a negative impact upon their ability to prepare for or take (sit) an assessment.". It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. This may affect the type of mitigation that is available to you. HR Advisor | Students Union UCL Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity. This will come into effect for 2024 applications (i.e. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. References in the text should be in the author/date (Harvard) format. Photographs of LFT Covid-19 tests on their own will NOT be accepted as evidence for EC. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). EMC This would bring us to equal standing with UCL clubs and societies. Extenuating Circumstances UCL Department of Geography EMC The evidence must have (if applicable toyoursituation): Illness of a dependent or relative: Medical certificate or doctors letter, as above. You need to ensure that your submission for extenuating circumstances is made within one week of the circumstance taking place. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please seeSection 1: How to Use This Frameworkfor more details. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. Through the wide variety of taught modules we offer - from commercial and corporate law, human rights law and global health governance, to environmental law, intellectual property and legal history - you can explore your intellectual interests freely or choose to specialise in a particular area of legal research.. As part of the teaching and assessment throughout the programme, you will be . If a student experiences circumstances which prevents them from meeting a deadline that are sudden, unexpected, significantly disruptive and beyond their control, they should submit an Extenuating Circumstances (EC) Form to the Department of Geography. serious illness, family bereavement, etc) which prevent you from meeting the requirements of your programme. Other serious circumstances: This list of circumstances is not exhaustive, there might be other circumstances that could affect you that are not listed here. Extenuating Circumstances | IOE Student Helpdesk - UCL - University Normally, these periods must be 14 calendar days apart, although this is at the discretion of Faculty ECPanels. follow the on-screen prompts to complete your application, A comprehensive guide on submitting an EC claim can be found here:Guide to submitting your claim on Portico, If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. The best way of ensuring that you do well in your assessments is to get into good working habits that mean you are able to meet the deadlines that we set. If the student has a two-week EC extension approved the new deadline will be 22/5/23. If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. How to apply for extenuating circumstances? - faf.vhfdental.com It is usually yourDepartmentalTutor, who should be listed on your Facultywebpages. endstream endobj 445 0 obj <>/Subtype/Form/Type/XObject>>stream Where a student has a SoRA, extensions will be granted from the adjusted deadline. You are expected to only submit self-certified claims that meet the criteria set out in, Section 2.5: Grounds for Extenuating Circumstances, You can only self-certify before the assessment takes place. You can submit a self-certified EC to cover any assessments (including exams) falling within that period. Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. You can find further details in UCL's Self-Certification Policy. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. Course lecturers will advise you of the word limits and format to be followed in their individual course, but the normal format for presentation is as follows: Illustrations should be included within the text, to fit within the A4 format. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ A decision cannot be made until your evidence is received. Third-year student, Iris, recently received an emergency grant, hear what the process was like . Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. University Way EMC Other universities may prefer to meet with you in person to decide how to move forward. EMC This step-by-step guide will clarify how to do that. Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. You can find a guide to submitting your claim on Portico on the UCL website. You can get advice on your circumstances from your Departmental Tutor ortheAdviceService. If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. -q r^U: `pqEp{ \ 6 PCIY .3v0dRY?,egP{ .UbQN@N@A$n64r h Extenuating Circumstances and Extensions - Brown University If your EC request is late, and you do not provide a compelling reason, backed up by evidence, then your EC may be rejected even if the panel accepts that you had valid reasons for an EC at the time the assessment was due. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application on Portico. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). EMC The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Ifyou are still unhappy after the review, you. . Student handbooks should include everything you need to know about succeeding at university, and sometimes extenuating circumstances are needed to achieve your potential. You should receive a response withinone week of submitting the request for review. Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual. United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. exams) to the next assessment period. But life isnt always easy. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) It is your responsibility to ensure that the work is submitted on time. Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. A decision cannot be made until your evidence is received. /Tx BMC ECs are designed for emergencies. EMC If you had a SoRA extension, please state the date after the SoRA extension was granted. New deadline: Staff name: Role: Staff signature: Date: Please ensure the details of the extension are communicated to the student, the teaching department (where applicable) and to the Faculty or Departmental Extenuating Circumstances Section 2.9: If you miss the deadline for EC claims. Enjoy! If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream Any claims submitted after the assessment has started must be accompanied by evidence. All other material not covered in the above lists will be included in the word count unless the instructions for the specific assignment state explicitly otherwise. Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. We are committed to providing extensions to these important partners in the application process as well should the need arise. Short-term support for illness, bereavement or other unexpected emergencies. !)z)/VETU*P:BYG-r6BZSZY6bvc]v0QZq Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. endstream endobj 428 0 obj <>/Subtype/Form/Type/XObject>>stream /Tx BMC how to apply for extenuating circumstances ucl This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication You can find information about the Extenuating Circumstances procedure in your student handbook. If you self-certify then you should hear 1-2 working days. If you are still unable to meet the deadline you must submit a conventional EC. For your application to be approved, youll need to provide evidence of your circumstances. Family emergency while studying abroad? If the mitigation you are applying for is not included in the enhanced Extenuating Circumstances procedure, you will need to provide evidence with your EC claim. You will also be notified of the outcome of your claim via Portico. You must submit your late evidence no more than four weeks after submitting your EC application. If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. This step-by-step guide will clarify how to do that. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. Appeals should be submitted within 10 working days of receiving your outcome. If you are granted an extension for any piece of coursework, you should still be able to upload your document to TurnItIn via Moodle and it must be submitted by 12pm (noon) on the new deadline. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. UCL extends Extenuating Circumstances allowance as part of 'no Anyway, it was due to extenuating circumstances and all of my choices were happy to consider my application fairly. 0 Scans or electronic copies of maps, tables, etc., are often acceptable, but the source must be noted. For any questions regarding extenuating circumstances, fee waivers and extensions, we encourage you to reach out to us directly by email or by phone at 401-863-2378. mobility impairment, loss of concentration) and living in auniversityenvironment, Current treatment and / or medicationbeingundertaken, Side effects of any treatmentsormedication. Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. You apply for extenuation via an online form. Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. Photographs of medication or proof that you have booked an appointment with a GP or therapist are not normally accepted. You can make an EC claim through Portico. Some other situations beyond your control typically arent considered viable extenuating circumstances. SeeSection 1.5: Providing Supporting Evidence. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. If you have any concerns or questions about the Extenuating Circumstances process, Accountability and Questions for Officers, UCL students organising for sustainability, Associate/Visiting membership terms and conditions, Support the UN's Sustainable Development Goals, Develop into a great research collaborator, Student Psychological and Counselling Services, Office of the Independent Adjudicator (OIA), How to get the right insurance for members and coaches, Entering External and BUCS/LUSL Leagues, Knockouts, Tournaments and Events, Organise an Event with an External Speaker, How to add a Club/Society event to the What's On Calendar. We are the representative body for University College London's (UCL) students, one of the most diverse student communities in the world. kresge foundation jobs; dwarf rat vs mouse; sky internet down bolsover; terroni restaurant menu; Extenuating Circumstances Request Form How to apply for Extenuating Circumstances:1. You will need to provide the additional evidence within four weeks of being contacted. 535 0 obj <>stream Take a look in your student handbook to find the extenuating circumstance procedure. We are improving our three campuses for people to study, work and live. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) /Tx BMC %%EOF 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: . Figures captions and table titles. ANYWAYYY enough about meeee plz dont leave me hanging. and must cover the full period for which you are requestingmitigation. At this point it is too late. You can find further guidance on what your evidence should include in UCL's Academic Manual. If you have any concerns or questions about the Extenuating Circumstances process, enhanced Extenuating Circumstances Procedure, Annex 4.1.1: Grounds for Extenuating Circumstances, Student Psychological and Counselling Services, Ongoing employment as a critical worker, such as UCL students who work for theNHS, Significant technical issues in submitting coursework that are not reasonably foreseeable and which have a material impact on thestudent, Coursework extensions up to 14 calendardays, Suspension of Late Submission Penalties for coursework submitted up to 14 calendar dayslate, Deferral without Tuition to the next normal occasion (typically the Late Summer AssessmentPeriod), Permission to spread assessments between two assessment periods withoutpenalty, Name of the health conditionorimpairment, Period of time that you have been seeing the practitioner for this condition/impairment, Length of time that the practitioner expects the condition / impairmenttolast, Main symptoms of this condition which could impact on studies (e.g. Work will not be accepted by email. For further information on Extenuating Circumstances, please visit the UCL Academic Manual. /Tx BMC You can find a guide to submitting your claim on Portico on the UCL website. The receiving office will forward your form confidentially to the appropriateperson. Self-certified claims for extensions, deferrals and late submission can be submittedno more than two weeks in advance of the affectedassessments. ECs are designed for emergencies. Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. Make sure you submit your application in plenty of time to reduce added stress. It is important that you check your Departments guidance, as the rules and procedure for each Department may differ. You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. endstream endobj startxref It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered. Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. hbbd```b``K@$Xa7X)"+! It would be a good idea to speak with Fabien, if you can, alongside submitting your EC claim so that he can advise you on how best to deal with what has come up. You will need to submit as a single file in one of the following formats: Microsoft Word (DOC) and Adobe Acrobat (PDF). /Tx BMC All discussions will be treated confidentially. Students are strongly advised to notify the department in advance if Extenuating Circumstances are likely to prevent them from meeting a coursework submission deadline. You can only defer time-limited assessments (e.g. You will receive a written response as soon as possible. Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. A list of references cited should be provided at the end of the paper, using the format described in classes for course GEOG1008 Writing and Analysis in Geography. /Tx BMC Sport is for everyone, and well help you find your level. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. Please note: Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. endstream endobj 441 0 obj <>/Subtype/Form/Type/XObject>>stream In addition to these regulations, the Department of Geography specifies the following rules: The following will not be included in the word count: If you have any doubts about this, please check with the course convenor. EC requests received after Monday 11.59 pm (UK time) will be considered at the next week's IOE EC panel. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. We've made the process as easy as possible for you - but don't just take our word for it. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY To download the form, and to see deadlines, log in to theExtenuation Informationpage (Sharepoint link). There will be a designated person in your department/division who is responsible for dealing with extenuating circumstances. A comprehensive guide on submitting an EC claim can be found here: Guide to submitting your claim on Portico. . This is synonymous with "mitigating," or "exceptional" circumstances. how to apply for extenuating circumstances ucl You should receive a response withinone week of submitting the request for review. However, you will need to explain why you didnt submit your EC on time. Source: Glenn Cartsens Peters/Unsplash. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream The evidence must have (if applicable to yoursituation): Non-medical evidence: Needs to come from an appropriate, independent and verifiable authority such as a solicitor, a registrar of births, marriages and deaths, a police or fire officer or a court or tribunal officer. Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. However, this may be accepted if there has been an acute flare up of a mental health or medical condition, related to exam stress, which can be documented with evidence from a doctor or other registeredmedicalpractitioner. We may be able to support you better through the wider Student Support Framework. We live by four promises. The specific requirements for coursework vary between different modules, and you should seek advice from course teachers and/or personal tutors. EMC Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . How to apply for extenuating circumstances? Q!GQe#8! /Tx BMC Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. HPpuVru0 There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. Source: Kyle Loftus/Unslash. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream If a programme includes teaching after Term 3, students can also self-certify on a sixth separate occasion. To contact the IOE EC team, please email ioe-ec@ucl.ac.ukFor further information visit the UCL Academic Manual. We provide opportunities for 300 staff and have an annual turnover of more . Only one side of the paper should be used; double or 1.5 times line spacing should be used; and the print size should not be smaller than that used for this document (12 point). Appendices should be kept to a minimum and should not be used to get round the word limit.

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